Assistant FAO Representative (Administration)

Job description

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments

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• FAO is committed to achieving workforce diversity in terms of gender and nationality
• People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase
• All applications will be treated with the strictest confidentiality
• The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization

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The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for , better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting

FAO's commitment to environmental sustainability is at the heart of our strategic objectives and operations.
The main aim of the FAO Country Offices is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

The position is located in the FAO Representation in Algier, Algeria.

Reporting Lines

The Assistant FAO Representative (Administration) reports to the FAO Representative.

Technical Focus

Programme administration and financial management, including accounting and personnel administration.

Key Results

Effective and efficient provision of administrative support to the programme and project activities of the FAO Representation.

Key Functions

• Plans, organizes and coordinates the office's administrative services.
• Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation.
• Plans and implements procedures, norms and systems in compliance with existing policies, for a full range of administration-related processes.
• Manages and supervises the administrative team.
• Reviews and analyses data from a wide variety of sources, including FAO's corporate systems and database.
• Prepares reports, financial and budgetary estimates for projects; plans and organizes the application, control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation, audits and other requests.
• Reviews accounts, processes payments in accordance with established rules and liaises with local banks and financial institutions.
• Oversees the financial and administrative correspondence and filing system of the office.
• Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained; ensures compliance with the Organization's security guidelines (Minimum Operational Security Standards - MOSS).

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• National of the country of assignment.
• Advanced university degree (Master’s degree or equivalent) in a field related to business or public administration.
• Three years of relevant experience in office management, administration, accounting and/or audit, budget or finance.
• Working knowledge (proficiency - level C) of French and intermediate knowledge (intermediate proficiency - level B) of English.

Competencies

• Results Focus
• Teamwork
• Communication
• Building effective relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions, is desirable.
• Extent and relevance of experience in the field of office management and administration including supervisory experience.
• Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures.
• Extent of knowledge of FAO's corporate systems and database, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset.
• Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field.
• Working knowledge (proficiency - level C) of English and Arabic is considered a strong asset.

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Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

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GENERAL INFORMATION

• AFAORs shall be granted fixed-term appointments for such period or periods as the Organization may determine and having an expiration date specified in the letter of appointment or extension.

Notwithstanding the foregoing, the total length of service shall not exceed ten years.

Appointments, including extensions, do not carry any expectation of renewal or of conversion to another type of appointment.

However, this does not preclude the incumbents from applying to other positions in the Organization

• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.


• Staff members in this category are recruited locally and paid according to a local salary scale.

Salary scales are reviewed periodically on the basis of comprehensive surveys of the best prevailing conditions of employment in the locality.
• FAO reserves the right not to make an appointment
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CONDITIONS OF SERVICE

A competitive compensation and benefits package is offered.

For information on UN salaries, allowances and benefits, click on the following link:

FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce.

FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization.

This includes:
• elements of family-friendly policies
• flexible working arrangements
• standards of conduct

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Required Skill Profession

Life Scientists